Policies, Procedures and Privacy Notices

This page has links to the policies and procedures that govern how we treat our students. It also includes key documents that outline the responsibilities and expectations placed our students when they enrol on WEA courses.

This page also provides privacy information for our students, members and volunteers.

If the documents provided here don't cover what you are looking for, please contact
to ask for further details.

Documentation governing student responsibilities and expectations

Document Name


Student learner agreement

Outlines the key responsibilities and expectations placed on our students when they enrol on a WEA course.

Student Computer and Digital Use Policy

Outlines expectations placed on students when they use computer equipment as part of a course

Privacy Notices

Document Name Purpose
WEA Student Privacy Notice (full version) Describes how the WEA collects, uses, shares and retains student personal information and informs students about their rights
ESFA Student Privacy Notice (summary)  Describes how the ESFA collects, uses, shares and retains student personal information and informs students about their rights
WEA Member Privacy Notice (full version) Describes how the WEA collects, uses, shares and retains member personal information and informs
members about their rights
WEA Volunteer Privacy Notice (full version) Describes how the WEA collects, uses, shares and retains volunteer personal information and informs volunteers about their rights
WEA Recruitment Privacy Notice (full version) Describes how the WEA collects, uses, shares and retains prospective employee personal information and informs prospective employees about their rights

Policies and Procedures

Document Name Purpose
Appeals against assessment procedure If you feel your work has been unfairly assessed on an accredited course 
Appeals procedure for Discretionary Learner Support application If your Discretionary Learner Support application has been refused
Cheating, malpractice and plagiarism policy Standards of conduct and disciplinary procedures applying in cases of cheating, malpractice or plagiarism
Complaints procedure If you want to make a complaint
Copyright summary Summary of the WEA's approach to copyright
Course bookings Terms and Conditions Describes the terms and conditions of making a course booking with us
Course cancellations policy Our course cancellations policy - what happens if you cancel a course
Course refunds policy The WEA's policy on refunds after you have booked or paid for a WEA course
Data protection policy The WEA's policy regarding collection, usage and storage of data. Also includes WEA's registration details with the Information Commissioner
Disclosure of needs policy Sets out entitlements to support for students with physical disabilities, learning difficulties, health problems or other needs
Equality, Diversity & Inclusion policy Our commitment to being inclusive of all
E-Safety Policy The WEA's approach and policy for promoting the E-safety of WEA stakeholders
Health and Safety statement Our commitment to ensuring safety and wellbeing for all
Instalment policy The WEA's policy on eligibility and practice for paying for a course in instalments
Prevent Policy This policy outlines the WEA's approach to the statutory requirement to implement the Prevent duty
Safeguarding policy The WEA policy on how we safeguard the wellbeing of children and vulnerable adults engaged in our activities.

A list of our current safeguarding contacts around the country is available here
Sexual Harassment policy This policy applies to all students and volunteers of the WEA. It includes sexual harassment that may occur beyond the WEA’s normal business hours, such as on social media or during other forms of social activity.
Signposting and referrals procedure How staff should signpost and refer people for information, advice and guidance within and beyond the WEA
Standard Terms and Conditions for Goods Standard T&Cs for Goods
Standard Terms and Conditions for Services Standard T&Cs for Services
Student feedback policy Standards for collecting feedback for service improvement
Student induction policy Standards for support when starting a course
Student recruitment and admissions policy Standards for clear and impartial entry to courses
Student support policy (financial support) Defines students entitlements to financial support
Sustainability policy The WEA is committed to promoting sustainability and our own sustainable development.
Sustainable Development Policy Appendix - Environment Management This policy sets out the detail of the WEA's approach to environmental management
Unacceptable student behaviour procedure Rules governing student behaviour
Volunteering policy The aim of this policy is to produce a clear framework for the deployment of volunteers in the context of the strategic aims and needs of the WEA.
Whistleblowing policy Whistleblowing, which is legally referred to as a protected disclosure, is designed to provide you with a mechanism to report serious wrongdoing in the workplace.